All businesses set up processes for project management, implementation & production. One major part of building or enhancing any applications requires to understand the level of work involved from estimates of the scope of the project to the cost of implementation.

This document is called many names: requirements specification document or, simply, business requirements. Business requirements are important activities for a project that must be performed to meet the business objectives while remaining technology solution dependent.

business requirement document (BRD) details the business solutions required for a project. It isn’t constrained yet incorporates the documentation of client needs and desires. If an initiative intends to modify or change existing (or introduce new) components be it either software or hardware, a new BRD ought to be created.

The most common objectives of the Business requirement document BRD are:

  • To attain an agreement with stakeholders
  • To provide a foundation while communicating with the technology service provider or internal IT team about what the solution needs to do.
  • To meet the ever-changing customers and business needs.
  • To provide direction into the next phase for this project.

What is a Business Requirement Document

  1. The Business requirement document (BRD) is a noteworthy stepping stone because it lays primary value for all subsequent project deliverables.
  2. Questions like what Inputs and Outputs are associated with each process function.
  3. What process function delivers critical to quality.
  4. This document acts as the voice of the customer and hence describing what the system will appear to be in the future.
  5. The Business requirement document (BRD) distinguishes between the business solution and the technical solution.
  6. When examining the business solution, the Business requirement document (BRD) should respond to the inquiry, “What does the business need to do?”
For instance,

The business needs to serve 100 jugs of cold brew every late evening during a 10-day retreat and the lager must be 41 degrees Fahrenheit when poured. The specialized arrangement should bolster the business arrangement. The organization would require a refrigeration stockpiling unit equipped for holding 1000+ jugs working somewhere in the range of 39 and 41 degrees Fahrenheit.

Who Should Be Involved in the Creation of the Business requirement document (BRD)?

Multiple Teams are involved in the creation of a Business requirement document (BRD).

  • Project team
  • Business Stakeholders
  • Business Process Owners and Representatives
  • SME’s (Subject Matter Experts)
  • IT Service Management (Need by basis)

Prerequisites for Business requirement document (BRD)

Precondition 1:

A Business requirement document (BRD) is a Project Charter created during the beginning periods of an undertaking. The BRD gives the team ‘a fall back on’ document to review the project charter to ensure that the objective, goals, scope, project team, and approvers are precisely reflected.

Precondition 2:

The Current environment evaluation ought to be finished. This will include gap analysis. It is a process flow map of the current state identifying and weight areas that will be changed during the project.

Overall Project Details and Best Practices

The BRD table of content should be used to list all core aspects of the BRD

  • Constraints
  • Assumptions 
  • Dependencies
  • Business rules
  • Scope and
  • Other critical elements.

Best Practices

Validate scope:

Ensure there is no possibility or any uncertainty in the language that can cause scope creep. Clearly defined understood and signed off by Stakeholders and Project folks.

Components of a Business Requirements Document:

The components must have a logical flow and should be articulated and easy to follow. An example of a high-level list of components is as follows

  • Project charter information
  • Scope
  • Objectives
  • As is Process Flow
  • Future State or To Be Process Flow
  • Business rules and constraints
  • Functional requirements
  • Acronyms
  • Approver and Reviewer Contacts
  • Project Team members
  • Business Sign-off
  • Stakeholder and project team Sign-off

Summary

As with any tool, the BRD can have both benefits and failure modes.

Benefits derived from a good BRD include
  • Reduced changes during the improve and change management control 
  • Reduced time to take business ideas from inception to conception.
Failure 
  • A failed System normally is created from a poorly drafted Business requirement document (BRD).

Creating a successful Business requirement document (BRD) requires coordination and critical thinking. Best practices should include a dedicated session to complete and sign off on the Business requirement document (BRD). All required resources 100 percent availability is compulsory.

Staffigo Technical Services, LLC is an IT Consulting & Staffing Firm specializing in IT Projects. We have an excellent Project Management team that strives to deliver to our customer’s execution and business results. If you are an IT Consultant looking for work, please do not hesitate to send your resume over to info@staffigo.com